Guardian Company Registration Workbook

Phase 1: Company Registration

A practical workbook to guide you through registering and setting up your South African company.

Company Name

Date Started

Date Completed

Step 1

Choose & Reserve Your Company Name

Before submitting a name reservation, perform a quick search on the BizPortal database to determine whether your preferred company names are already registered or too similar to existing companies.

Proposed Company Names

1st Preference

2nd Preference

3rd Preference

Name Availability Search

BizPortal Search Completed No Similar Name Exists

Name Reservation

Name Reservation Reference

Name Reservation Submitted Name Approved

Guardian Tip

If you will be one of the directors of the company, BizPortal is one of the easiest ways to register your business. Simply register with your South African ID number and create a password.

Step 2

Appoint Your Directors

Every private company must have at least one director and one incorporator before it can be registered.

Director	Full Name	ID Number	Residential Address
Director 1
Director 2
Director 3

Required Documents

Certified ID Copy Proof of Residential Address

Step 3

Register Your Company

Now that your company name has been approved and your directors have been appointed, you are ready to register your company.

Registration Method

CIPC eServices BizPortal

Registration Date

Financial Year End

Registration Number

Registered Office Address

Postal Address

Registration Documents Received

Certificate of Incorporation (CoR14.3) Memorandum of Incorporation (MOI) Company Registration Confirmation

Step 4

Set Up Your Company

Once your company has been registered, several statutory records should be completed before trading begins.

Shareholders

Shareholder	ID Number	Shares	% Ownership

Company Records

Create Share Register Issue Share Certificates Create Register of Directors Create Register of Beneficial Owners Submit Beneficial Ownership to CIPC

Information Officer

Information Officer Appointed

Information Officer Name

Registration Date

Registered with the Information Regulator

PAIA Manual

PAIA Manual Prepared

Uploaded to Information Regulator

Submission Date

Reference Number

SARS Registered Representative

Board Resolution Prepared

Registered Representative

Registration Date

Company Minute Book

Step 5

Register with SARS

Log into the Registered Representative’s SARS profile Add the company: “Organisation; Register New” Verify Registered Representative Corporate Income Tax Active

Step 7

Contratulations! You now have a registered business with a SARS profile.

Final Start-Up Checklist

Company Registered Company Minute Book Complete Share Register Completed Share Certificates Issued Beneficial Ownership Submitted Information Officer Registered PAIA Manual Submitted Registered Representative confirmed SARS Profile Created

Guardian Company Registration Workbook

Phase 1: Company Registration

Choose & Reserve Your Company Name

Proposed Company Names

Name Availability Search

Name Reservation

Guardian Tip

Appoint Your Directors

Required Documents

Register Your Company

Registration Method

Registration Documents Received

Set Up Your Company

Shareholders

Company Records

Information Officer

PAIA Manual

SARS Registered Representative

Company Minute Book

Register with SARS

Contratulations! You now have a registered business with a SARS profile.

Final Start-Up Checklist

Notes